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Here you can find any attendance related information about the employees. On the right side of the Attendance page is displayed the list of all employees. Here you have a possibility to filter employees according to your needs. To filter the list of employees you should open Filter Conditions panel (if closed), enter or select the criteria by which you want to filter and then click on the Refresh button. As a result of filtering, in the Employees table will be displayed only those employees who correspond to the entered and selected criteria. If no employee corresponds to criteria, then no record will be displayed in a table. To view all the employees or to start over the filtering you should click on the Reset button.
 Note: |
- When filtering, if you don't remember the whole Code or Name of the employee, you can enter a single letter or number which can be either at the beginning or in the middle or at the end of the Code or Name.
- You can simultaneously filter by more than one criteria.
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Here you also have a possibility to view in a separate window all the absences and missing punches. For that you should click on the Display Mispunches button situated under the list of the employees. This will result in opening a separate Mispunches pop-up window, where in the table are represented missing punches and absences (click here to see the detailed description of the Mispunches window).
Mispunches
In this window you can see in the table all absences and missing punches, including info about the day of the week, the date, and the employee whom the absence or missing punch refers.
Here you can also filter the list. To filter it you should do the following:
- In the Show box select what you want to see in the table: either Absences, or Missing Punches, or both.
- In the Start and End fields of the Time Period box enter the start and end dates of the time period, the absences and misssing punches of which you want to see (by default current month is filtered).
- Click on the Refresh button.
After filtering, if you want to view all the absences and missing punches of the current month again, you should click on the Reset button.
You also have a possibility to navigate directly from this window to any chosen absence or missing punch in the timecard. For that you should just click in the table on the absence or missing punch you want to navigate to and click on the Go To button.
Here you can also generate report on missing punches. For that you should just click on the Report button. In the report will be displayed only those missing punches which are at the moment displayed in the list. |
Besides the list of employees, which is constantly situated in the left part, Attendance page has also the following four Tabs, which are being displayed after selecting any employee:
 Timecard - to display the main information about employees attendance. Timecard Tab contains two main tables and some buttons to perform different actions, which will be later described. The first table displays all the transactions performed by the selected employee on each day in a one pay period. By default are being displayed the actions of the current pay period, but you have a possibillity to go back up to 1000 pay periods and view actions of previous pay periods. Start and End dates of the pay period you can see in the Pay Period group box. In the table is being displayed the following information about each action: Date, Category, Start and Stop times, Job (if the employee is assigned to any job), hours accrued as Regular, OT1, OT2 (optional), or Unpaid. In the table for a single day there can be more than one records, which means that on that day employee has punched in and out more than once. All the records of the same day have the same background color in order you could easily differentiate them from the ones of previous or next days. Besides, each record, depending on its status, can be of different predefined colors, each of which indicates a certain status (click here to see what do colors indicate in timecard).
| Red |
Indicates the days when employee hasn't punched at all. |
| Blue |
Indicates the days when employee has punched both in and out. |
| Dark Magenta |
Indicates the days when employee has missing punches. |
In the second table of the Timecard Tab is displayed the total amount of Regular, OT1, OT2 (optional), and Unpaid hours both for each day and for the whole Pay Period. When viewing employee's Timecard you are given also an opportunity to view employee's schedule and forecasts of his attendance for the upcoming days in current Pay Period. If you want to view the scheduled start and stop times of the employee you should select Show schedule check box. To see also on which days of the Pay Period and how many hours (both paid and unpaid) the employee should work according to the assigned schedule, select also Forecasting check box. In the Timecard tab you are also given a possibility to add, edit and delete transactions.
To add new transaction you should do the following:
- Click on the Add button.
- Enter Date and Time of the transaction.
- Select the action from Action combo box.
- Select the options you need. (Click here to see the description of options.)
Override Round
Select this check box if you don't want to apply rounding settings to the time of the transaction.
Override Automatic Lunches and Breaks (only for Clock In transaction)
Select this check box if you don't want to automatically apply lunches or breaks, in case when by the assigned shift it is envisaged that after a certain hours of working a lunch and/or break action will be automatically committed.
Override Punch Link Forward Time (only for Clock Out transaction)
Select this check box if you don't want that this transaction be linked forward to the next IN punch within the time period defined in the Pay Policies.
Select Job
Select from the list of jobs the one which the employee is being assigned to. |
5. If necessary, enter any notes and comments into Comments field, if the field is activated from General Settings.
6. Click on the OK button.
| Note: |
| After choosing the action in the Step 4, some more options may appear on the window, which will vary depending on the chosen action. |
To edit transactions you should do the following:
- In the Timecard click on the Start or Stop time of the transaction you want to edit.
- Click on the Edit button.
- Make the necessary changes.
- Click on the OK button.
| Note: |
| If Edit button is not active, then the transaction is not in the allowed editable pay periods or the selected pay period is approved, hence you aren't allowed to edit the transaction. |
To delete transactions you should do the following:
- In the Timecard click on the Start or Stop time of the transaction you want to delete.
- Click on the Delete button.
| Note: |
| If the Delete button is not active, then the transaction is not in the allowed editable pay periods or the selected pay period is approved, hence you aren't allowed to delete the transaction. |
To add miscellaneous transactions you should do the following:
- Click on the Misc.Entries button.
- Choose the date(s) of the transaction from the calendar.
- From the Category combo box select the category of the transaction.
- Choose the action: Add or Subtract.
- If the chosen category is of an Hourly type
- enter the Start and End times of the transaction (as a result duration will be calculated automatically), or enter Start time and the duration of the transaction in the Hour text box (as a result End time will be calculated automatically). Note that if you want to apply miscellaneous transaction for the whole working day, then you can automatically assign Start and End times of the selected day's schedule by clicking on the From Schedule button (if more than 1 day is selected, then will be assigned start and end times of the first selected day's schedule).
- choose from the OT Level combo box the pay rate, to which the hours should be accrued to: REG or OT1 (will be active only if the chosen category can be overtime),
- select Calculate towards overtime check box, if you want the duration of the transaction be taken into consideration when calculating daily, weekly/biweekly or consecutive overtime hours.
- From the Job combo box select the job which should be assigned to the miscellaneous entry. Leave From Schedule option selected, if you want to assign to job mentioned in schedule.
- If necessary, enter any notes and comments into Comments field, if the field is activated from General Settings.
- Click on the OK button.
In AMG Attendance System Online you are given a possibility to easily add Clock in and Clock out transactions according to the assigned schedule. For that at first you should click in the Timecard on the day for which you want to add those transactions and then click on the From Schedule button. Note that this button will be inactive, if on the selected day at least one transaction was already committed.
In AMG Attendance System Online you are given a possibility to approve and disapprove transactions. You can approve transactions of any pay period by going back to the necessary pay period and then clicking on the Approve button. When approving transactions of certain pay period, the following two actions are being performed by the system:
- the information about transactions of that pay period is being stored into the database in the form as it is displayed in the Timecard table,
- transactions of that pay period become non-editable.
However, you are given also a possibility to disapprove transactions, as far as you may need in the future to edit them. For that you should just go back to the approved pay period you want to edit and click on the Disapprove button.
Here you can also generate report on employee's timecard. For that you should just click on the Report button. Note that in the report will be displayed only the records of selected employee and selected pay period.
Schedule - to assign schedules to emloyees.
The Schedule tab contains a calendar of a current week, every day of which is represented as a separate column on which is displayed employee's schedule window, where should be assigned the schedule..
To assign a schedule or to edit already assigned schedule you should do the following:
- Enable Work check box, if you want to make the day working, or disable it, to make the day not working.
- In Start and Stop fields enter the employees working hours.
- Enable Lunch and Break check box, if you want to configure lunch and break times
- In Lunch and Break fields enter the duration of lunch/break.
- Click on Flex check box, if you want to assign flexible schedule to the employee.
- In Total field, enter the total working hour.
- Click on Copy button, if you want to copy the schedule for other days of week.
- Click on Save button.
In the Transactions tab are represented all the transactions of the selected employee in a certain time period. By default are displayed transactions of the Pay Period selected from the Timecard tab, however you can view transactions of any time period you want. For that you should enter start and end dates of the necessary time period into the From and To fields and click on the Apply button. If no record is displayed in the table, then no transactions were committed during the mentioned time period. In the Transactions tab you are also given a possibility to add, edit and delete transactions.
To add new transaction you should do the following:
- Click on the Add button.
- Enter Date and Time of the transaction.
- Select the action from Choose action combo box.
- Select the options you need. (Click here to see the description of options.)
Override Round
Select this check box if you don't want to apply rounding settings to the time of the transaction.
Override Automatic Lunches and Breaks (only for IN transaction)
Select this check box if you don't want to automatically apply lunches or breaks, in case when by the scheduled shift it is envisaged that after a certain hours of working a lunch and/or break action will be automatically committed.
Override Punch Link Forward Time (only for OUT transaction)
Select this check box if you don't want that this transaction be linked forward to the next IN punch within the time period defined in the Pay Policies
Select Job
Select from the list of jobs the one which the employee is being assigned to. |
5. Click on the OK button.
To edit transactions you should do the following:
- In the table of transactions click on the transaction you want to edit.
- Click on the Edit button.
- Make the necessary changes.
- Click on the OK button.
| Note: |
| If the transaction date is earlier than allowed editable pay periods, then you will not be allowed to edit the transaction. After clicking on the Edit button the system will output message informing that the transaction is not in editable period. |
To delete transactions you should do the following:
- In the table of transactions click on the transaction you want to delete.
- Click on the Delete button.
| Note: |
| If the transaction date is earlier than allowed editable pay periods, then you will not be allowed to delete the transaction. After clicking on the Edit button the system will output message informing that the transaction is not in editable period. |
Here you can also generate report on employee's transactions. For that you should just click on the Report button. In the Miscellaneous Entries tab are represented all the multiple miscellaneous transactions of the selected employee in a certain time period. By default are displayed transactions of the Pay Period selected from the Timecard tab, however you can view transactions of any time period you want. For that you should enter start and end dates of the necessary time period into the From and To fields and click on the Apply button. If no record is displayed in the table, then no miscellaneous transactions were committed during the mentioned time period. In the Miscellaneous Entries tab you are also given a possibility to add, edit and delete miscellaneous transactions.
To add new miscellaneous transaction you should do the following:
- Choose the date(s) of the transaction from the calendar.
- From the Category combo box select the category of the transaction.
- Choose the action: Add or Subtract.
- If the chosen category is of an Hourly type
- enter the Start and End times of the transaction (as a result duration will be calculated automatically), or enter Start time and the duration of the transaction in the Hour text box (as a result End time will be calculated automatically). Note that if you want to apply miscellaneous transaction for the whole working day, then you can automatically assign Start and End times of the selected day's schedule by clicking on the From Schedule button (if more than 1 day is selected, then will be assigned start and end times of the first selected day's schedule).
- choose from the OT Level combo box the level, to which the hours should be accrued to: REG, OT1, OT2 (will be active only if the chosen category can be overtime),
- select Accrue towards overtime check box, if you want the duration of the transaction be taken into consideration when calculating daily, weekly/biweekly or consecutive overtime hours.
- Click on the OK button.
To edit miscellaneous transactions you should do the following:
- In the table of miscellaneous transactions click on the transaction you want to edit.
- Click on the Edit button.
- Make the necessary changes
- Click on the OK button.
To delete miscellaneous transactions you should do the following:
- In the table of miscellaneous transactions click on the transaction you want to delete.
- Click on the Delete button.
Here you can also generate report on employee's miscellaneous transactions. For that you should just click on the Report button. Also if selecting a misc. entry record from Details table and clicking on Go To button, you will be navigated to selected misc. entry in Timecard tab.
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Adding new transaction